Privacy Policy

1. Who We Are

VidMotion Films Ltd is a video production and motion content company registered in England and Wales.

• Company name: VidMotion Films Ltd
• Company number: 17325072
• Director: Mohammad Zeeshan Javaid
• Registered office: 31, Copthorne Mews, Hayes, UB3 4BN, United Kingdom
• Email: [email protected]
• Website: vidmotionfilms.co.uk

This Privacy Policy explains how we collect, use, and protect personal information when you use this website or submit an enquiry.

2. What Information We Collect

We collect personal information when it is voluntarily submitted through this website. This may include:

• Name and contact details (email address, telephone number if provided)
• Company or organisation name
• Video production enquiry details — including project type, purpose, target audience, and message requirements
• Filming location and preferred filming date information voluntarily submitted
• Required deliverables, platform usage, and editing requirements submitted via the enquiry form
• Music and licensing requirements voluntarily provided
• Usage rights and permissions information voluntarily submitted
• Budget guidance if provided voluntarily
• Any additional notes or information voluntarily provided in the enquiry or contact form
• Image, video, or file uploads if an upload feature is enabled in future
• Email communication records
• Telephone contact information if voluntarily submitted and used to communicate

We do not collect sensitive personal data as defined under UK data protection law through this website.

3. How We Use Your Information

We use personal information collected through this website for the following purposes:

• To review and respond to video production enquiries
• To communicate with you about a video production project you have enquired about
• To confirm project scope, requirements, locations, permissions, deliverables, and production terms
• To fulfil any production services agreed with you
• To comply with legal obligations

We do not use your personal information for unsolicited marketing without your separate consent.

4. Legal Basis for Processing

Our legal basis for processing your personal information is:

• Legitimate interests — reviewing and responding to video production enquiries submitted through this website
• Contract performance — where a video production project is agreed and being fulfilled
• Consent — where you have expressly provided consent through a form checkbox
• Legal obligation — where we are required to process data to comply with applicable law

5. Data Retention

We retain personal information for as long as is reasonably necessary for the purposes described in this policy. Enquiry data is generally retained for up to 24 months from the date of last contact, unless a production project requires longer retention for legal or contractual purposes.

You may request deletion of your personal data at any time by contacting us at [email protected].

6. Cookies and Analytics

This website may use essential cookies required for its operation. Optional analytics cookies may be used to understand how the site is used — only with your consent. You can manage your cookie preferences through the cookie banner displayed on first visit, or by visiting the Cookie Policy.

7. Third-Party Services

This website does not currently share personal information with third-party marketing platforms. If a form submission service (such as Formspree or Netlify Forms) is used to receive enquiries, data may pass through their systems in accordance with their own privacy policies. We will notify you if this applies.

8. Your Rights

Under UK data protection law, you have the following rights:

• The right to access personal information we hold about you
• The right to request correction of inaccurate personal information
• The right to request deletion of your personal information
• The right to restrict or object to processing of your personal information
• The right to data portability
• The right to withdraw consent at any time where processing is based on consent

To exercise any of these rights, please contact us at: [email protected]

You also have the right to lodge a complaint with the Information Commissioner's Office (ICO) if you believe your data has been handled incorrectly: ico.org.uk

9. Security

We take reasonable steps to protect personal information submitted through this website. However, no internet transmission is completely secure. You submit information at your own risk.

10. Changes to This Policy

This Privacy Policy may be updated from time to time. Changes will be published on this page with an updated date. We recommend reviewing this policy periodically.

11. Contact

For any questions regarding this Privacy Policy or how we handle your personal data:

VidMotion Films Ltd
31, Copthorne Mews, Hayes, UB3 4BN, United Kingdom
Email: [email protected]